Business Office

About our office

The College of Engineering Business Office provides services including payroll, expenditure approval, account reconciliation, working with managers of funds faculty, staff and any other financial assistance that provides a high level of service.

Resources

UGA Spending Hierarchy 1. UGAmart / Requisition / PO 2. Supplier invoice / Payment Request 3. Pcard (if allowable) 4. And LASTLY, Expense Report.

NEW Accounting Summary Sheets

Overview document

Workshop Recording

Meeting summary for NEW – Accounting Summary Workshop (05/13/2025)

Quick recap

The Business office introduced a new system to improve financial information and decision-making, which will provide real-time numbers and reduce manual entry. The team also discussed the accuracy and real-time data updates of their system.

Next steps

• Business Office to continue updating and customizing accounting summary sheets based on faculty/user feedback and needs.

• Faculty/users to reach out to Business Office with any requested changes or additions to their accounting summary sheets.

• Faculty to notify Business Office of any canceled travel so obligations can be removed from accounting summaries.

Summary

New System for Financial Information

Andrew and Lynn discussed the introduction of a new system to improve financial information and decision-making. The system, which will be implemented in the shared drive, will provide real-time numbers and reduce manual entry. It will also offer a learning curve for users. Lynn explained the functionality of the system, including the use of speed types, combo codes, and project IDs. She also mentioned the importance of updating end dates and the use of obligations for certain expenses. The system will provide a summary of all funds in one place, making it easier for users to view their information. The team is open to answering any questions and is available to help with the transition.

System Accuracy and Real-Time Updates

Chad, Lynn, and Andrew discussed the accuracy and real-time data updates of their system. They clarified that the system automatically updates and brings in actual and anticipated purchases, providing more accurate information.

Customizable Template for Account Management

In the meeting, Chad, Lynn, and Andrew discussed the new customizable template for account management. They clarified that the sheets created by faculty and users would not be editable to avoid disrupting calculations. They encouraged anyone with questions or changes to reach out to them. The team expressed gratitude for the hard work put into the template and encouraged further feedback.

Payroll

Grants

Graduate Tuition Return Incentive Program (GTRIP)

GTRIP Procedures and Information

Reimbursements & Expenditures

UGA Policy & Procedures

Travel

Travel Policy
State Travel Policy
Travel at UGA – Overview
Domestic Travel Authorization (Slides 36 – 41 are REQUIRED – clear reason for travel)
International Travel Authorization (Slides 36 – 41 are REQUIRED – clear reason for travel)
Rental Cars (in-state and out-of-state)
GA Hotels Stays – Tax Exempt Form
Distribution Form for Your Payment of Others
Travel Reimbursement Checklists
OneSource Financials

Expense Reports

Food Purchases

UGAmart

UGAmart for Shoppers and Requisitioners Overview

Our staff

Jarrod Buffington, MBA

Senior Director of Finance Administration

Responsibilities:
– Meet with the Dean weekly to discuss college finances
– High end internal and external reporting for the college
– Budget Development for College
– Startup Budget Allocation
– Faculty IDC Budget Allocation
– Faculty calendar year grant expenditures report for annual review
– Creation of Department IDs and Speedtypes for all CENGR funds